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  • Victoria Robinson

How to create a flexible fool-proof timeline for your wedding day!

Creating a smooth timeline for your wedding day is essential to ensure that everything goes as planned and that you have ample time to capture special moments. Here are some tips to help you achieve a seamless wedding day timeline:

1. Start Early

Begin your day as early as possible. This gives you a buffer for any unexpected delays and allows for a relaxed pace throughout the day.

2. Consult your planner

If you have a wedding planner, consult with them to create a detailed timeline that includes all events and activities, such as the ceremony, reception, and photography sessions.

3. Get ready efficiently

Make sure hair and makeup artists are on schedule and have enough time for each member of the bridal party. Assign someone to be in charge of coordinating this part of the day. 4. First Look Consider having a "first look" session before the ceremony. This is a private moment for the couple to see each other before the ceremony, which can save time on formal photos afterward. 5. Pre-Ceremony Photos Schedule time for pre-ceremony photos, including individual shots of the bride and groom, bridal party, and family. Allocate ample time for each session. 6. Travel Time Factor in travel time between locations if the ceremony and reception are at different venues. Traffic and logistics can affect your timeline, so plan accordingly. 7. Be Punctual Be punctual for your ceremony. Delays can have a domino effect on the rest of the day's events. 8. Reception Entry Plan the timing of your entrance into the reception. Coordinate with the vendors to ensure a smooth transition. 9. Reception Schedule Outline a schedule for the reception, including speeches, toasts, dances, and dinner service. Share this schedule with the vendors, so they can keep things on track. 10. Photography Breaks Schedule short breaks for you and your photographers to rest and recharge. 11. Sunset Photos If you want sunset photos, plan to step away from the reception briefly during the "golden hour." Your photographers can capture stunning, romantic shots during this time. 12. Inform Your Bridal Party Communicate the schedule with your bridal party so they are aware of their roles and timing for speeches, toasts, and other responsibilities. 13. Backup Plans Be prepared for unexpected weather changes, and have a backup plan for outdoor ceremonies or photos. 14. Stay Hydrated and Nourished Make sure you and your bridal party stay hydrated and have light snacks throughout the day to keep energy levels up.

15. Stay Relaxed Remember to enjoy your day. It's important to relax and not get overly caught up in the schedule. The day should be a joyful celebration. 16. Professional Coordination If possible, hire a day-of coordinator to manage the schedule and ensure everything runs smoothly. 17. Delegate Responsibilities Assign trusted friends or family members to handle specific tasks or issues that may arise, such as directing guests or dealing with minor emergencies.

A well-planned timeline can make your wedding day enjoyable and stress-free. By communicating effectively and allowing some flexibility, you can ensure that everything goes smoothly, and you have time to savor each moment.


I’m an Oklahoma Wedding, Elopement, & Engagement Photographer and would love to chat with you about your wedding timeline! Get in touch about scheduling a consultation today! Victoria Robinson Photography Oklahoma City Wedding & Engagement Photographer- 3 Reasons why you should scheduled an engagement photoshoot.



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